Video production is a collaborative process and can involve hundreds of professionals. No matter your part in the production process, you will need an effective method of communication and project sharing to make everything flow. This is specifically important for Editors who may be dealing with feedback and assets from several people. Video editing collaboration tools are a great way of keeping your team on track and working toward a common goal.
Part 1: 12 Top Video Editing Collaboration Tools for Creatives
Motion Array is a great video collaboration tool for solo editors and freelancers. The review system allows you to upload, manage, and store versions of your edits, ready for feedback. Share links to your edits with colleagues and clients and receive timecode feedback directly on the edit.
Subscription to Motion Array also comes with a host of other tools, including stock footage and music archive, plugins and template projects, and a portfolio website to show off your work.
2. Google Docs
Google Docs is a great, free tool for sharing ideas, scripts, and schedules in a familiar format. Similar to Word or Pages, Google Docs has all the same functionality on a web-based system. Invite people to view or collaborate on documents and keep your team on the same page.
The plan and schedule for your productions should be easily accessible to every member of your team and is an essential part of the video editing process.
Ftrack is an in-depth and powerful production scheduler and SCRUM board for video projects. The video review system is functional and easy to use for both editors and clients. The scheduling tools offer a clear and concise way to oversee production processes, ensuring everything is on time and budget.
MASV is a pay as you go file transfer system built specifically for videographers and marketers who need to send large, time-critical files. The system works through a dedicated global accelerated network for the fastest upload speeds possible. If your team is working remotely, MASV is a cost-effective and simple solution for sharing project files and raw footage.
Axle allows for remote viewing of your media archives from anywhere in the world, on any smart device. Many remote file sharing requires storage space, but Axle uses the storage you already have, and simply allows your team to access it remotely.
The system also has advanced tagging and search functionality, allowing your team to find what they need quickly and get back to editing.
Adobe Shared Projects is available on any Adobe CC account and is excellent for Premiere and After Effects users. As Adobe Shared Projects is a part of Premiere by default, it is a great place to start with understanding the collaborative workflow.
Adobe Shared Projects are best suited to groups of editors who all have access to the media and project location; if you are looking for a remote solution, this may not be your best option.
Promax utilizes NAS and SAN technology to create a seamless shared storage solution for video editing teams. All your media is stored on the ProMAX, which can be accessed by your entire organization in a closed network, giving you plenty of security for your projects.
ProMAX is quite a costly option, but as will all storage costs, be that cloud or hardware, if you are going to use it, it will be well worth the price.
Wire Drive is another Editing Review system that allows review and curation of feedback, all from within the online platform. Wiredrive concentrates on functionality over design and provides users with in-depth file tagging and search tools.
The review system feels a little clunky, but for projects involving several creatives and media types, Wiredrive is secure and reliable.
Slack is a messaging application that allows you to organize your conversations, however, you like. Divide your chats into production areas, enable team members to converse privately, and share files with a simple drag and drop.
Slack allows you to keep all communications in one place, making it great for small and large teams, or those working on multiple projects.
Grammarly is a proofreading application that can help with all of your written work. Simply upload a document or write directly in the browser and receive instant grammar, punctuation, and sentence structure advice. Grammarly also checks for plagiarism, searching the internet to ensure your words are as unique as possible.
Grammarly may not help you directly with the editing process. Still, it can be a huge help to limit corrections needed in later edits, check your script, titles, and subtitles to ensure everything is correct the first time.
11. Adobe Teams
Adobe Teams works by connecting your Adobe CC Cloud Library and allowing anyone in your team to access assets saved there. The Library function can be beneficial with a range of assets, such as passing logos and brand assets from designers to editors.
Adobe Teams doesn’t offer an edit review system with functionality like that of Motion Array or Wire Drive, but if your whole team is using Adobe CC, it can be a huge timesaver.
12. Team Viewer
Team Viewer allows your team to log in and share your screen remotely, allowing you to review and work on projects together. Many industries use Team Viewer, but as it will enable you to take control of someone else’s device, it can be prone to less legitimate uses.
If you want to use Team Viewer, make sure that your anti-virus software is up to date and never allow access to your device to someone you don’t know.
Part 2: How to Choose the Right Video Editing Collaboration Tool
Choosing the right Production or Video Editing tool can be a time-consuming task, and it may be that you can’t find one single solution to suit all of your needs. Check out our top tips for choosing the right collaboration tools to use.
Consider the needs of your team and clients; each will have their requirements and workflow. Your team should be flexible to new ways of working, but it is always a good idea to get their opinions on anything you want them to invest their time in learning.
Think about the type of projects you will be working on; feature film production will have a different workflow to a wedding video, for example. Look at the processes already in place and look for programs and applications that will improve it rather than change it completely.
Budget is a big one for a lot of small companies, so it is an important consideration to have. Look at the pricing structure of your shortlist and consider the ongoing costs as well as the upfront ones. Remember, once you have introduced a platform to your workflow, it can be challenging to swap.
Your Time Spent Learning
Some platforms are incredibly complicated and require a lot of learning from you and your team to implement and use correctly. This can be especially important if you regularly work with different teams or freelancers. Consider the time you will need to take to train your team to use the platform, and if the learning will cost you more in the long run.
When choosing your collaboration tools, there are several things to consider, but the most important is that it works for you. If you are uncomfortable with an application or find it frustrating to use, you are unlikely to get the value you deserve from your investment. Many video editing collaboration tools offer free trials and demos, so why not take advantage and test run it with your team before parting with your cash.